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Information as per Sec 4(1)( B) of RTI Act.

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Information as per Sec 4(1)( B) of RTI Act.

Sl	Subject	Information	Remarks
1.1	Particulars of its Organization, Functions and Duties [Section 4(1) (b) (i)]
1.1.1	Name and Address of the Organization	EAST COAST RAILWAY, 1^stfloor, South Block, Rail Sadan, Chandrasekharpur-751017 HQ Department and Division wise particulars
1.1.2	Head of the Organization	General Manager
1.1.3	Vision, Mission and Key Objectives	Click here
1.1.4	Function and Duties	Model SOP
1.1.5	Organization Chart	Click here HQ Department and Division wise particulars
1.1.6	Any other details the genesis, inception, formation of the department and the HODs from time to time as well as the committees / Commissions constituted from time to time have been dealt	HQ Department and Division wise particulars
1.2	Power and Duties of its officers and employees[Section 4(1) (b) (ii)]	The duties performed by Officers are of Supervisory & decision making nature. The detailed duty list is given on the concerned department/ division page
1.2.1	Powers and Duties of Officers (administrative, Financial and Judicial)	As perModel SOP, IREM, PR Rules HQ Department and Division wise particulars
1.2.2	Power and Duties of other Employees	-do-
1.2.3	Rules / Orders under which powers and duty are derived and	-do-
1.2.4	Exercised	-do-
1.2.5	Work Allocation	-do-
1.3	Procedure Followed in decision making process[Section 4(1) (b) (iii)]
1.3.1	Process of decision making Identify key decision making points	As perModel SOP,IREM,PR Rules HQ Department and Division wise particulars
1.3.2	Final Decision making Authority	-do-
1.3.3	Related Provisions, acts, rules etc	-do-
1.3.4	Time Limit for taking a decisions, if any	As perModel SOP,IREM
1.3.5	Channel of Supervision and Accountability	-do-
1.4.	Name of discharge of functions [Section 4(1) (b) (iv)]	HQ Department and Division wise particulars
1.4.1	Nature of functions / services Offered	As perModel SOP,IREM,PR Rules
1.4.2	Norms/Standards for functions / service delivery	As perModel SOP,IREM
1.4.3	Process by which these services can be accessed	As perModel SOP,IREM
1.4.4	Time Limit for achieving the targets	As perModel SOP,IREM
1.4.5	Process of redress of grievances	As perModel SOP,IREM Grievance Redressal Mechanism
1.5	Rules, regulations, instructions manual and records for discharging functions [Section 4(1) (b) (v)]	HQ Department and Division wise particulars
1.5.1	Title and nature of the record/manual / instruction	As perModel SOP,IREM
1.5.2	List of Rules, regulations, instructions manuals and records	As perModel SOP,IREM
1.5.3	Acts / Rules manuals etc	As perModel SOP,IREM
1.5.4	Transfer Policy and Transfer Orders	As perModel SOP,IREM Click Here
1.6	Categories of documents held by the authority under its control [Section 4(1) (b) (vi) ]
1.6.1	Categories of documents	Documents are available on Indian Railway website under different directorate. Railway Board Directorates HQ Department and Division wise particulars
1.6.2	Custodian of documents / Categories	Each department is headed by the Principal head of the department (PHOD), who is the custodian of all documents under their respective department. HQ Department and Division wise particulars
1.7	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority {Section 4(10(b)(viii)}
1.7.1	Name of Boards, Council, Committee etc.	Click here ZRUCC
1.7.2	Composition	ZRUCC Members
1.7.3	Dates from which constituted	Click here ZRUCC
1.7.4	Term/Tenure	Two years
1.7.5	Powers and functions	Click here
1.7.6	Whether their meetings are open to the public?	No
1.7.7	Whether the minutes of the meetings are open to the public?	No. Available to concerned officers and committee members.
1.7.8	Place where the minutes if open to the public are available ?	NA

1.8	Directory of officers and employees { Section 4(1) (b)(ix)}
1.8.1	Name and designation	ECoR directory Email ID Directory
1.8.2	Telephone, fax and email ID	ECoR directory Email ID Directory
1.9.	Monthly Remuneration received by officers & employees including system of compensation {Section 4(1)(b)(x)}
1.9.1	List of employees with Gross monthly remuneration.	Employees can access their own details through IPAS. All payments are done through NEFT.https://aims.indianrailways.gov.in/IPAS HQ Department and Division wise particulars
1.9.2	System of compensation as provided in its regulations.	AS per Railway Board guidelines. HQ Department and Division wise particulars
1.10	Name, designation and other particulars of public information officers {Section 4(1)(b)(xvi)}
1.10.1	Name and designation of the public information officer(PIO), Assistant Public Information Officer(APIO) & Appellate Authority	Click here
1.10.2	Address, telephone numbers and email ID of each designated official.	Click here
1.11	No. Of employees against whom Disciplinary action has been proposed/ taken {Section 4(2)}
1.11.1	No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings.	Nil
1.11.2	(ii) Finalised for Minor penalty or major penalty proceedings.	Nil
1.12	Programmers to advance understanding of RTI(Section 26)
1.12.1	Educational programmes	Time to time conducted through VC/AC by HOD, MDP & Rajbhasa courses. Click Here HQ Department and Division wise particulars
1.12.2	Efforts to encourage public authority to participate in these programmes.	-do-
1.12.3	Training of CPIO/APIO	As per CIC and Railway Board guidelines
1.12.4	Update & publish guidelines on RTI by the Public Authorities concerned.	RTI ACT 2005 , OM & NOTIFICATION ON RTI ACT 2005
1.13	Transfer policy and transfer orders {F No.1/6.2011-IR dt.15.4.2013}
1.13.1	Transfer policy and Transfer Orders [F No 1/6/2011-IR DT.15.4.2013]	As per Railway Board guidelines. Gazetted Office Order

2. Budget and Programme

2.1	Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]	I.Total Budget for the public authority	Click Here
		II.Budget for each agency and plan and programmes	Click Here
		III.Proposed expenditures	Click Here
		IV.Revised budget for each agency, if any.	Click Here
		V.Report on disbursements made and place where the related reports are available.	Click Here
2.2	Foreign and domestic tours [F No. 1/8/2012-IR dt. 11.9.2012]	I.Budget	Click Here
		II. Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department a)Places visited b)The period of visit c)The number of members in the official delegation d)Expenditure on the visit	As per Railway Board guidelines HQ Department and Division wise particulars
		III. Information related to procurements a)Notice/tender enquires and corrigenda if any thereon. b) Details of the bids awarded comprising the names of the suppliers of goods/services being procured. c)The works contracts concluded – in any such combination of the above and d)The rate / rates and the total amount at which such procurement or works contract is to be executed.	ireps.gov.in & eastcoastrail.indianrailways.gov.in
2.3	Manner of execution of subsidy programme [Section 4(i)(b)(xii)]	I.Name of the programme of activity	East Coast Railway has not undertaken any specific subsidy programme. As per Rly. Board’sPolicies&guidelinesand commercial Manual I and Commercial Manual II HQ Department and Division wise particulars
		II.Objective of the programme	As per Rly. Board’sPolicies& guidelines HQ Department and Division wise particulars
		III.Procedure to avail benefits	As per Rly. Board’sPolicies& guidelines HQ Department and Division wise particulars
		IV.Duration of the programme / scheme	NA
		V.Physical and financial targets of the programme	As per Rly. Board’sPolicies& guidelines HQ Department and Division wise particulars
		VI.Nature / scale of subsidy / amount allotted	As per Rly. Board’s Policies& guidelines HQ Department and Division wise particulars
		VII.Eligibility criteria for grant of subsidy	As per Rly. Board’s Policies& guidelines HQ Department and Division wise particulars
		VIII.Details of beneficiaries of subsidy programme (number, profile etc.)	Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II HQ Department and Division wise particulars
2.4	Discretionary and non-discretionary grants [F No. 1/6/2011-IR dt. 15.04.2013]	I.Discretionary and non-discretionary grants/allocations to State Govt./NGOs/other institutions	NA
2.4		II.Annual accounts of all legal entities who are provided grants by public authorizes.	NA
2.5	Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xii)]	I. Concessions, permits or authorizations granted by public authority.	Zonal Railway follows the guidelines issued by RB from time to time. Ministry of Railways Concession Rule
2.5		II. For each concessions, permit or authorization granted a)Eligibility criteria b)Procedure for getting the concession / grant and /or permits of authorizations c)Name and address of the recipients given concessions/permits or authorizations d)Date of award of concession/permits of authorizations	- do - Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II HQ Department and Division wise particulars
2.6	CAG & PAC paras [F No. 1/6/2011-IR dt. 15.04.2013]	CAG and PAC paras and the action taken reports (ARTs) after these have been laid on the table of both houses of the parliament.	NA

3. Publicity Band Public Interface

S.No.	Item	Details of Disclosure	REMARKS
3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No. 1/6/2011-IR dt. 15.04.2013]	Arrangement for consultation with or representation by the members of the public. I.Relevant acts, Rules, Forms and other documents which are normally accessed by citizens	Railway Board Directorates HQ Department and Division wise particulars Citizen Charter
		II. Arrangements for consultation with or representation by a)Members of the public in policy formulation / policy implementation b)Day and time allotted for visitors c)Contact details of Information and Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants	ZRUCC NRUCC, ZRUCC & DRUCC POLICY ZRUCC Members Conduct of the Members of Railway Users' Consultative Committee HQ Department and Division wise particulars
		Public – private partnerships (PPP) I. Details of Special Purpose Vehicle (SPV), if any	As per Railway Board Policies and guide lines issues from time to time.
		II.Detailed project reports (DPRs)
		III.Concession agreements.
		IV.Operation and maintenance manuals	As per Railway Board Policies and guide lines issues from time to time.
		V.Other documents generated as part of the implementation of the PPP.	-DO-
		VI.Information relating to fees, tolls, or the other kinds of revenues that may becollected under authorization from the government	-DO-
		VII.Information relating to outputs and outcomes	-DO-
		VIII.The process of the selection of the private sector party (concessionaire etc.)	-DO-
		IX.All payment made under the PPP project	-DO-
3.2	Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)]	Public all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive.	eastcoastrail.indianrailways.gov.in
		I.Policy decisions/legislations taken in the previous one year	click here for RB Guideline
		II.Outline the Public consultation process	click here for RB Guideline
		III.Outline the arrangement for consultation before formulation of policy	click here for RB Guideline
3.33	Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]	Use of the most effective means of communication I.Internet (website)	eastcoastrail.indianrailways.gov.in
3.34	Form of accessibility of information manual / handbook [Section 4(1)(b)]	information manual/handbook available in I. Electronic format	codes and manual
		II. Printed format	Yes
3.35	Whether information manual /handbook available free of cost or not [Section 4(1)(b)]	List of materials available I. Free of cost	Yes, All Materials
		II. At a reasonable cost of the medium	Free of cost

4.E. Governance.

4.1	Language in which Information Manual / Handbook Available [F No. 1/6/2011-IR dt. 15.04.2013]	English	English
4.1		Vernacular / Local language/Hindi	English
4.2	When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt. 15.04.2013]	Last date of Annual updation	Latest Information HQ Department and Division wise particulars
4.3	Information available in electronic form [Section 4(1)(b)(xiv)]	I.Details of information available in electronic form.	click here for codes and manual
		II.Name/title of the document/record/other information	click here
		III.Location where available	click here
4.4	Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]	I.Name and location of the faculty	click here
		II.Details of information made available	click here
		III.Working hours of the facility	24 hour
		IV.Contact person and contact details (Phone, fax, email)	Click Here
4.5	Such other information as may be prescribed under section [Section 4(1)(b)(xvii)]	I. Grievance Redressal Mechanism	Link
		II.Details of applications received under RTI and information provided	RTI Case and Appeal Figure
		III.List of completed Schemes/projects/Programmes	Click Here
		IV.List of schemes/ projects / programme underway	Click Here
		V.Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract.	Click Here HQ Department and Division wise particulars
		VI.Annual Report	Click Here
		VII.Frequently Asked Question (FAQs)	Click here
		VIII.Any other information such as a)Citizen’s Charter	Citizen Charter
		b)Result Framework Document (RFD)	-DO-
		c)Six monthly reports on the	-DO-
		d)Performance against the benchmarks set in the Citizen’s Charter.	-DO-
4.6	Receipt & Disposal of RTI applications & appeals [F No. 1/6/2011-IR dt. 15.04.2013]	I.Details of applications received and disposal	RTI Case and Appeal Figure

		II.Details of appeals received and orders issued	Click here
4.7	Replies to questions asked in the parliament [Section 4(1)(d)(2)]	Details of questions asked and replies given.	Click Here

5. Information as may be prescribed

5.1	Such other information as may be prescribed [F No. 1/2/2016-IR dt. 17.08.2016, [F No. 1/6/2011-IR dt. 15.04.2013]	I.Name& details of a)Current CPIOs & FAAs b)Earlier CPIO & FAAs from 1.1.2015	(a) List of RTI Authorities (List of AA, PIO, APIO, CPIO) (b) Nodal CPIO & FAA list
		II.Details of third party audit of voluntary disclosure a)Dates of audit carried out b)Report of the audit carried out	NA
		III.Appointment of Nodal Officers not below the rank of joint Secretary / Additional HoD a)Date of appointment b)Name & Designation of the officers	Click here
		IV.Consultancy committee of key stake holders for advice on suo-motu disclosure a)Dates of appointment b)Name & Designation of the officers	NA
		V.Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI a)Dates from which constituted b)Name & Designation of the Officers	NA

6. Information Disclosed on own Initiative

6.1

Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

Dealt as per under section 4

6.2

Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)

I.Whether STQC certification obtained and its

validity.

II.Does the website show the certificate on the

Website?

NA

NA

Source : East Coast Railway CMS Team Last Reviewed : 03-07-2025

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