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Information as per Sec 4(1)( B) of RTI Act.






Particulars of its Organization, Functions and Duties [Section 4(1) (b) (i)] 


 Name and Address of the Organization 

EAST COAST RAILWAY, 1stfloor, South Block, Rail Sadan, Chandrasekharpur-751017


 Head of the Organization  

 General Manager


 Vision, Mission and Key Objectives 

Click here


 Function and Duties 

Model SOP


 Organization Chart 

Click here


 Any other details the genesis, inception, formation of the department and the HODs from time to time as well as the committees / Commissions constituted from time to time have been dealt 



Power and Duties of its officers and employees[Section 4(1) (b) (ii)]


 Powers and Duties of Officers (administrative, Financial and Judicial)  

As perModel SOP, IREM, PR Rules


 Power and Duties of other Employees



 Rules / Orders under which powers and duty are derived and






 Work Allocation



Procedure Followed in decision making process[Section 4(1) (b) (iii)]


 Process of decision making Identify key decision making points

As perModel SOP,IREM,PR Rules


 Final Decision making Authority



 Related Provisions, acts, rules etc



 Time Limit for taking a decisions, if any

 As perModel SOP,IREM


 Channel of Supervision and Accountability



 Name of discharge of functions [Section 4(1) (b) (iv)]


 Nature of functions / services Offered 

As perModel SOP,IREM,PR Rules


 Norms/Standards for functions / service delivery

  As perModel SOP,IREM


 Process by which these services can be accessed

  As perModel SOP,IREM


 Time Limit for achieving the targets

  As perModel SOP,IREM


 Process of redress of grievances

  As perModel SOP,IREM 

Grievance Redressal Mechanism


Rules, regulations, instructions manual and records for discharging functions [Section 4(1) (b) (v)]


 Title and nature of the record/manual / instruction

  As perModel SOP,IREM


 List of Rules, regulations, instructions manuals and records

  As perModel SOP,IREM


 Acts / Rules manuals etc

  As perModel SOP,IREM


 Transfer Policy and Transfer Orders

  As perModel SOP,IREM


 Categories of documents held by the authority under its control [Section 4(1) (b) (vi) ]


 Categories of documents

Documents are available on Indian Railway website under different
Railway Board Directorates


 Custodian of documents / Categories

 Each department is headed by the Principal head of the department (PHOD), who is the custodian of all documents under their respective department.
HQ Departments.


Boards, Councils, Committees and other Bodies constituted as part of the Public Authority {Section 4(10(b)(viii)}


 Name of Boards, Council, Committee etc.

Click here ZRUCC



Click here ZRUCC


Dates from which constituted

Click here ZRUCC



Two years


Powers and functions

Click here


Whether their meetings are open to the public?



Whether the minutes of the meetings are open to the public?

No. Available to concerned officers and committee members.


Place where the minutes if open to the public are available ?



Directory of officers and employees { Section 4(1) (b)(ix)}


Name and designation

 ECoR directory


Telephone, fax and email ID


Monthly Remuneration received by officers & employees including system of compensation {Section 4(1)(b)(x)}


List of employees with Gross monthly remuneration.

Employees can access their own details through IPAS. All payments are done through NEFT.


System of compensation as provided in its regulations.

 AS per Railway Board guidelines.


Name, designation and other particulars of public information officers {Section 4(1)(b)(xvi)}


Name and designation of the public information officer(PIO), Assistant Public Information Officer(APIO) & Appellate Authority

Click here


Address, telephone numbers and email ID of each designated official.


No. Of employees against whom Disciplinary action has been proposed/ taken {Section 4(2)}


No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings.



(ii) Finalised for Minor penalty or major penalty proceedings.



Programmers to advance understanding of RTI(Section 26)


Educational programmes

Time to time conducted through VC/AC by HOD, MDP & Rajbhasa courses.


Efforts to encourage public authority to participate in these programmes.



 Training of CPIO/APIO

 As per CIC and Railway Board guidelines


Update & publish guidelines on RTI by the Public Authorities concerned.

RTI ACT 2005   ,     



Transfer policy and transfer orders {F No.1/6.2011-IR dt.15.4.2013}


Transfer policy and Transfer Orders [F No 1/6/2011-IR DT.15.4.2013]

 As per Railway Board guidelines.

Gazetted Office Order

2. Budget and Programme


Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]

I.Total Budget for the public authority

Click Here

II.Budget for each agency and plan and


Click Here

III.Proposed expenditures

Click Here

IV.Revised budget for each agency, if


Click Here

V.Report on disbursements made and

place where the related reports are


Click Here


Foreign and domestic tours [F No. 1/8/2012-IR dt. 11.9.2012]


Click Here

II. Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department

a)Places visited

b)The period of visit

c)The number of members in the official delegation

d)Expenditure on the visit

As per Railway Board guidelines


III. Information related to procurements

a)Notice/tender enquires and corrigenda if any thereon.

b) Details of the bids awarded comprising the names of the suppliers of goods/services being procured.

c)The works contracts concluded – in any such combination of the above and

d)The rate / rates and the total amount at which such procurement or works contract is to be executed.



Manner of execution of subsidy programme [Section 4(i)(b)(xii)]

I.Name of the programme of activity

As per Rly. Board’sPolicies&guidelinesand commercial Manual I and Commercial Manual II 

II.Objective of the programme

As per Rly. Board’sPolicies& guidelines

III.Procedure to avail benefits

As per Rly. Board’sPolicies& guidelines

IV.Duration of the programme / scheme


V.Physical and financial targets of the


As per Rly. Board’sPolicies& guidelines

VI.Nature / scale of subsidy / amount


As per Rly. Board’s Policies& guidelines

VII.Eligibility criteria for grant of subsidy

As per Rly. Board’s Policies& guidelines

VIII.Details of beneficiaries of subsidy

programme (number, profile etc.)

Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II 


Discretionary and non-discretionary grants [F No. 1/6/2011-IR dt. 15.04.2013]

I.Discretionary and non-discretionary grants/allocations to State Govt./NGOs/other institutions


II.Annual accounts of all legal entities who

are provided grants by public authorizes.



Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xii)]

I. Concessions, permits or authorizations granted by public authority.

Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II 

II. For each concessions, permit or authorization granted

a)Eligibility criteria

b)Procedure for getting the concession / grant and /or permits of authorizations

c)Name and address of the recipients given concessions/permits or authorizations

d)Date of award of concession/permits of authorizations

Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II 


CAG & PAC paras [F No. 1/6/2011-IR dt. 15.04.2013]

CAG and PAC paras and the action taken reports (ARTs) after these have been laid on the table of both houses of the parliament.



3. Publicity Band Public Interface



Details of Disclosure



Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section


[F No. 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultation with or representation by the members of the public.

I.Relevant acts, Rules, Forms and other documents which are normally accessed by citizens

Railway Board Directorates

II. Arrangements for consultation with or representation by

a)Members of the public in policy formulation / policy implementation

b)Day and time allotted for visitors

c)Contact details of Information and Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants





As per Railway Board

Public – private partnerships (PPP)

I. Details of Special Purpose Vehicle (SPV), if any

 As per Railway Board Policies and guide lines issues from time to time.

II.Detailed project reports (DPRs)

III.Concession agreements.

IV.Operation and maintenance manuals

As per Railway Board Policies and guide lines issues from time to time.

V.Other documents generated as part of the

implementation of the PPP.


VI.Information relating to fees, tolls, or the

other kinds of revenues that may becollected under authorization from the



VII.Information relating to outputs and outcomes


VIII.The process of the selection of the private sector party (concessionaire etc.)


IX.All payment made under the PPP project



Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)]

Public all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive.

I.Policy decisions/legislations taken in the previous one year

click here for RB Guideline

II.Outline the Public consultation process

click here for RB Guideline

III.Outline the arrangement for consultation

before formulation of policy

click here for RB Guideline


Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]

Use of the most effective means of communication

I.Internet (website)


Form of accessibility of information manual / handbook [Section 4(1)(b)]

information manual/handbook available in

I. Electronic format

Click Here

II. Printed format   


Whether information manual /handbook available free of cost or not [Section 4(1)(b)]

List of materials available

I. Free of cost


II. At a reasonable cost of the medium

Free of cost

4.E. Governance.


Language in which Information Manual / Handbook Available [F No. 1/6/2011-IR dt. 15.04.2013]



Vernacular / Local language/Hindi


When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt. 15.04.2013]

Last date of Annual updation

Latest Information


Information available in electronic form [Section 4(1)(b)(xiv)]

I.Details of information available in electronic


click here for codes and manual

II.Name/title of the document/record/other


click here 

III.Location where available

click here 


Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]

I.Name and location of the faculty

click here 

II.Details of information made available

click here 

III.Working hours of the facility

24 hour

IV.Contact person and contact details (Phone,

fax, email)



Such other information as may be prescribed under section [Section 4(1)(b)(xvii)]

I. Grievance Redressal Mechanism


II.Details of applications received under RTI

and information provided

Online RTI web portal.

III.List of completed



IV.List of schemes/ projects / programme



V.Details of all contracts entered into including

name of the contractor, amount of contract and

period of completion of contract.


VI.Annual Report

VII.Frequently Asked Question (FAQs)

Click here

VIII.Any other information such as

a)Citizen’s Charter

Citizen Charter

b)Result Framework Document (RFD)


c)Six monthly reports on the


d)Performance against the benchmarks set in the Citizen’s Charter.



Receipt & Disposal of RTI applications & appeals [F No. 1/6/2011-IR dt. 15.04.2013]

I.Details of applications received and disposal

RTI Case and Appeal Figure

II.Details of appeals received and orders


Click here


Replies to questions asked in the parliament [Section 4(1)(d)(2)]

Details of questions asked and replies given.


5. Information as may be prescribed


Such other information as may be prescribed [F No. 1/2/2016-IR dt. 17.08.2016, [F No. 1/6/2011-IR dt. 15.04.2013]

I.Name& details of

a)Current CPIOs & FAAs

b)Earlier CPIO & FAAs from 1.1.2015

 (a) List of RTI Authorities (List of AA, PIO, APIO, CPIO)

(b) Nodal CPIO list

II.Details of third party audit of voluntary


a)Dates of audit carried out

b)Report of the audit carried out


III.Appointment of Nodal Officers not below the

rank of joint Secretary / Additional HoD

a)Date of appointment

b)Name & Designation of the officers

Click here

IV.Consultancy committee of key stake holders

for advice on suo-motu disclosure

a)Dates of appointment

b)Name & Designation of the officers


V.Committee of PIOs/FAAs with rich experience

in RTI to identify frequently sought information

under RTI

a)Dates from which constituted

b)Name & Designation of the Officers



6. Information Disclosed on own Initiative


Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

Dealt as per under section 4


Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)

I.Whether STQC certification obtained and its


II.Does the website show the certificate on the





Source : East Coast Railway CMS Team Last Reviewed : 21-03-2024  

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