| Sl. | Subject | Information |
| 1.1 | Particulars of its Organization, Functions and Duties [Section 4(1) (b) (i)] |
| 1.1.1 | Name and Address of the Organization | Office of the Principal Chief Materials Manager, 2nd Floor, Rail Sadan North Block Bhubaneswar – 751017 |
| 1.1.2 | Head of the Organization | PCMM/HQ |
| 1.1.3 | Vision, Mission and Key Objectives | Procurement of common used Goods and Services through Government E Market(GeM) As per rule 149 of General finance Rule 2017, procurement of common used goods and services by Ministry / Department through GeM is mandatory, for goods and services available in GeM. The procurement of goods and services through GeM is applicable to all Stock and Non-Stock purchase which are available on GeM Portal. The schedule of power for procurement of items through GeM is available in Model SOP 2018. The GeM portal is used by Railway as Buyer for direct online purchase. Therefore, vendors are requested to be registered in GeM Portal for their Products & Services to avail the opportunity. Purchase through Indian Railways E-Procurement System (IREPS) The vendors are requested to visit Indian Railway website: www.ireps.gov.inin which the tenders pertaining to this Railway are published and tender documents are available. The site also permits for submitting the offer on line. Disposal of Scrap through E-Auction sale Stores Department disposes scrap available over East Coast Railway through e-Auction sale.Bidders are requested to visit website: www.ireps.gov.in to get registered as a bidder for participating in e-Auction schedule programme of East Coast Railway. |
| 1.1.4 | Function and Duties | PARTICULARS OF ORGANISATION, FUNCTIONS AND DUTIES The Stores Organization at Zonal level is headed by PCMM and other officers at head Quarter & field units. The field units are at three Divisions i.e. KUR, WAT, & SBP Central Hospital, Mancheswar and Depots attached to Workshops/sheds, General Stores Depot, scrap Depot. The stores organization is responsible for arranging material as per requirement of various Departments. The following are the location of Stores Depots:- Carriage Repair workshop ,Mancheswar General stores Depot, Mancheswar Scrap Depot , Mancheswar Electrical Loco Shed Depot, Angul Diesel Loco Shed Depot, Visakapatnam Electrical Loco Shed Depot, Visakapatnam Wagon Stores Depot, Visakapatnam The Zonal Stores Organization headed by Principal Chief Materials Manager (PCMM). There are 3 Chief Materials Managers (CMMs), 3 Dy. Chief Materials Managers (Dy. CMMs), 4 Sr. Materials Managers (SMMs). DIVISIONAL STORES ORGANISAIONS:- All Three Divisional organization are headed by Sr.DMMs and assisted by DMMs/AMMs. As regards to their functions, they under take procurement functions of goods & services of the Divisions. Sr. DMMs of divisions conduct e-auction of Scrap materials generated at their divisions. DEPOT STORES ORGANISATION:- The Stores depots are headed by JAG/SS/JS officers. They are responsible for arranging receipt, Accountal, Distribution and procurement of urgent materials. FUNCTIONS AND DUTIES OF STORES DEPARTMENT The field of materials Management covers the following functions. i) Materials planning and programming of procurement and supplies. ii) Purchasing of Goods and Services iii) Inventory control iv) Stocking of materials and warehousing v) Materials handling and transportation vi) Codification and standardization vii) Value Analysis viii) Identification & Disposal of obsolete and scrap materials. ix) Registration of vendors |
| 1.1.5 | Organization Chart | Enclosed Anne xure- A |
| 1.1.6 | Any other details the genesis, inception, formation of the department and the HODs from time to time as well as the committees / Commissions constituted from time to time have been dealt | |
| 1.2 | Power and Duties of its officers and employees [Section 4(1) (b) (ii)] |
| 1.2.1 | Powers and Duties of Officers (administrative, Financial and Judicial) | Powers of officers have been delegated as per Model SOP given inECoR website i.e. https://eastcoastrail.indianrailways.gov.in |
| 1.2.2 | Power and Duties of other Employees |
| 1.2.3 | Rules / Orders under which powers and duy are derived and |
| 1.2.4 | Exercised |
| 1.2.5 | Work Allocation |
| 1.3 | Procedure Followed in decision making process [Section 4(1) (b) (iii)] |
| 1.3.1 | Process of decision making Identify key decision making points | As per the extant rules, powers for taking decision are exercised. Opinion, Advise, Approval or Decision is sought from Stores Department on matters which require usage of Stores above certain extent for different matters. |
| 1.3.2 | Final Decision making Authority | PCMM ( Within Stores Department at Zonal Level) |
| 1.3.3 | Related Provisions, acts, rules etc | https://indianrailways.gov.in/railwayboard/view |
| 1.3.4 | Time Limit for taking a decisions, if any | |
| 1.3.5 | Channel of Supervision and Accountability | Enclosed Anne xure-B |
| 1.4 | Name of discharge of functions [Section 4(1) (b) (iv)] |
| 1.4.1 | Nature of functions / services Offered | Procurement/ Auction Sale. |
| 1.4.2 | Norms/Standards for functions / service delivery |
| 1.4.3 | Process by which these services can be accessed |
| 1.4.4 | Time Limit for achieving the targets | |
| 1.4.5 | Process of redress of grievances | Grievances are received in four modes i.e. CPGRAMs Portal, e-Mail, Postal & by Physical Receipt. On receipt of the grievance necessary action is to be taken on TOP priority to dispose off the cases in time. |
| 1.5 | Rules, regulations, instructions manual and records for discharging functions [Section 4(1) (b) (v)] |
| 1.5.1 | Title and nature of the record/manual / instruction | Railway Board Directorate. |
| 1.5.2 | List of Rules, regulations, instructions manuals and records |
| 1.5.3 | Acts / Rules manuals etc |
| 1.5.4 | Transfer Policy and Transfer Orders | As per Railway Board. |
| 1.6 | Categories of documents held by the authority under its control [Section 4(1) (b) (vi) ] |
| 1.6.1 | Categories of documents | Public |
| 1.6.2 | Custodian of documents / Categories | PCMM at Zonal level, Sr.DMM at Divisional Level |
| 1.7 | Boards, Councils, Committees and other Bodies constituted as part of the Public Authority {Section 4(10(b)(viii)} |
| 1.7.1 | Name of Boards, Council, Committee etc. | Not Applicable |
| 1.7.2 | Composition | Not Applicable |
| 1.7.3 | Dates from which constituted | Not Applicable |
| 1.7.4 | Term/Tenure | Not Applicable |
| 1.7.5 | Powers and functions | Not Applicable |
| 1.7.6 | Whether their meetings are open to the public? | Not Applicable |
| 1.7.7 | Whether the minutes of the meetings are open to the public? | Not Applicable |
| 1.7.8 | Place where the minutes if open to the public are available? | Not Applicable |
| 1.8 | Directory of officers and employees { Section 4(1) (b)(ix)} |
| 1.8.1 | Name and designation | Enclosed Anne xure- C |
| 1.8.2 | Telephone, fax and email ID |
| 1.9 | Monthly Remuneration received by officers & employees including system of compensation {Section 4(1)(b)(x)} |
| 1.9.1 | List of employees with Gross monthly remuneration | Available in Personal department of East Coast Railway. |
| 1.9.2 | System of compensation as provided in its regulations. |
| 1.10 | Name, designation and other particulars of public information officers {Section 4(1)(b)(xvi)} |
| 1.10.1 | Name and designation of the public information officer(PIO), Assistant Public Information Officer(APIO) & Appellate Authority | Vikas Kumar Dy. CMM-I & PIO, S.C. Satapathy SMM-Con-I & APIO, G.S.Das CMM-II & Appellate Authority |
| 1.10.2 | Address, telephone numbers and email ID of each designated officia | Office of PCMM/ECoR/BBS Rail Sadan, North Block, 2nd Floor, CSpur, Bhubaneswar-751017. PIO: Mob. No. 8455885758/ 8455885755 Email ID: dycmm_1@ecor.railnet.gov.in APIO: Mob. No. 8455885768 Email ID: amm_2@ecor.railnet.gov.in AA : Mob. No.8455885754 Email ID: cmm2@ecor.railnet.gov.in |
| 1.11 | No. Of employees against whom Disciplinary action has been proposed/ taken {Section 4(2)} |
| 1.11.1 | No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings. | Nil |
| 1.11.2 | (ii) Finalised for Minor penalty or major penalty proceedings. | Nil |
| 1.12 | Programmers to advance understanding of RTI(Section 26) |
| 1.12.1 | Educational programmes | Periodical educational programme is being done inStoresDepartment of ECoR/BBS |
| 1.12.2 | Efforts to encourage public authority to participate in these programmes. |
| 1.12.3 | Training of CPIO/APIO | Training of CPIO/APIO is being done by DGM&CPIO from time to time. |
| 1.12.4 | Update & publish guidelines on RTI by the Public Authorities concerned. | Update & publish guidelines on RTI is being done by DGM&CPIO from time to time. |
| 1.13 | Transfer policy and transfer orders {F No.1/6.2011-IR dt.15.4.2013} |
| 1.13.1 | Transfer policy and Transfer Orders [F No 1/6/2011-IR DT.15.4.2013] | As per Railway Board. |
