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Information as per 4-1-b of RTI Act

Self Appraisal Form





Particulars of its Organization, Functions and Duties [Section 4(1) (b) (i)]


 Name and Address of the Organization 

Office of the Principal Financial Adviser, Rail Sadan ,
South Block, 2nd Floor, Chandrasekharpur,

Bhubaneswar – 751017


 Head of the Organization  

 Sri P K Das, PFA 


 Vision, Mission and Key Objectives 


Strive to assist every department in decision making  in all finance related matters with effective use of information technology so that organization as a whole can become financially prudent and welfare oriented one.


§To maintain transparency in decision making.

§To optimize resource utilization.

§To strengthen organization financially.

§To improve efficiency by continuous monitoring and informing.


 Function and Duties 

(a)Keeping the accounts of the railway in accordance with the prescribed rules.

(b)The check with reference to rules or orders (Known as “Internal Check”) of transactions affecting the receipts and expenditure of railway ;

(c)Prompt settlement of proper claims against the railway ;

(d)Tendering, as part of its important functions, advice to the administration whenever required or necessary in all matters involving railway finance;

(e)Compilation of budgets in consultation with other departments and monitoring the budgetary control procedures as may be laid down in the relevant orders and Code rules from time to time ;

(f)Generally discharging other management accounting functions such as providing financial data for management reporting, assisting inventory management, participation in purchase/contracting decisions and surveys for major schemes in accordance with the relevant rules and orders; and

(g)Seeing that there are no financial irregularities in the transactions of the railway.


 Organization Chart 

Click Here


 Any other details the genesis, inception, formation of the department and the HODs from time to time as well as the committees / Commissions constituted from time to time have been dealt 

Names of HODs from time to time can be given here


 Power and Duties of its officers and employees  [Section 4(1) (b) (ii)] 


 Powers and Duties of Officers (administrative, Financial and Judicial)  

Financial and Administrative – Within the sphere of sections/matters attached to concerned officer as per the duty list mentioned at 1.1.5. Judicial – No absolute judicial powers but quasi judicial powers are vested to certain officers from time to time in matters like arbitration etc. as per Railway Board’s guidelines.


 Power and Duties of other Employees

NG staff- All staff of finance department also work within their sphere of sections under concerned officer’s authority and are guided by Accounts and Finance Codes. Decision making authority rests with concerned officer-in-charge or competent authority as the case may be as per extant rules.


 Rules / Orders under which powers and duy are derived and

Powers are derived from different codes of Indian Railways like MSOP, Accounts Code, Finance Code, Establishment Manual etc. They can be accessed at the link given below.,5,377,1,304,366,1813,1877




 Work Allocation


Procedure Followed in decision making process [Section 4(1) (b) (iii)]


 Process of decision making Identify key decision making points

As per the extant rules, powers for taking decision are exercised. Opinion, Advise, Approval or Decision is sought from Finance Department on matters which require usage of finances above certain extent for different matters.


 Final Decision making Authority

PFA (within Finance Department at Zonal Level)


 Related Provisions, acts, rules etc,5,377


 Time Limit for taking a decisins, if any


 Channel of Supervision and Accountability

Click Here


 Name of discharge of functions [Section 4(1) (b) (iv)]


 Nature of functions / services Offered 

Payments(Establishment, Expenditure & Stores)


 Norms/Standards for functions / service delivery

Timelines as per Citizen Charter, various JPO’s for various stages putting of bills pension payment PF etc followed.


 Process by which these services can be accessed

Reports and Alerts to executive departments and various stake holders are provided through on line portals like IREPS, AIMS or SMS.


 Time Limit for achieving the targets

As per letter No. ECoR/BBS/Accts/Effy/C Charter/ 41/4534dt: 17/18.01.2018(Copy enclosed).


 Process of redress of grievances

Grievances are received in four modes i.e. CPGRAMs Portal, NIVARAN Portal, Postal & by Physical Receipt. On receipt of the grievance necessary action is to be taken on TOP priority to dispose off the cases in time.Portal, NIVARAN Portal, Postal & by Physical Receipt. On receipt of the grievance necessary action is to be taken on TOP priority to dispose off the cases in time.


  Rules, regulations, instructions manual and records for discharging functions [Section 4(1) (b) (v)]


 Title and nature of the record/manual / instruction

Codes and Manuals(List enclosed as annexure-B)


 List of Rules, regulations, instructions manuals and records

Codes and Manuals(List enclosed as annexure-B)


 Acts / Rules manuals etc

Codes and Manuals(List enclosed as annexure-B)


 Transfer Policy and Transfer Orders


 Categories of documents held by the authority under its control [Section 4(1) (b) (vi) ]  


 Categories of documents



 Custodian of documents / Categories

PFA at zonal level, Sr.DFM at Divisional level & Sr. AFA/CRW/MCS at Workshop.


Boards, Councils, Committees and otherBodiesconstitutedas partof the Public Authority {Section 4(10(b)(viii)}


 Nameof Boards, Council, Committee etc.

Not Applicable



Not Applicable


Dates from which constituted

Not Applicable



Not Applicable


Powers andfunctions

Not Applicable


Whether their meetings are open to the public?

Not Applicable


Whether the minutes of the meetings are opento the public?

Not Applicable


Place where the minutes if open to the public are available ?

Not Applicable


Directory ofofficers and employees { Section 4(1) (b)(ix)}


Name and designation

Available in ECoR website i.e.


Telephone, fax and email ID


Monthly Remuneration received by officers & employees including system of compensation {Section 4(1)(b)(x)}


List of employees with Gross monthly remuneration.

List enclosed as Annexure-C


System of compensation as provided in its regulations.


Name, designation and other particulars of public informationofficers {Section 4(1)(b)(xvi)}


Name and designation of the public information officer(PIO), Assistant Public Information Officer(APIO) & Appellate Authority




Address, telephone numbers and email ID of each designated official.

Office of PFA/ECoR/BBS

Rail Sadan, South Block, 2nd Floor, CSpur, Bhubaneswar-751017.

AA: Mob. No. 8455885170

Email ID:

PIO: Mob. No. 8455885105

Email ID:


No. Of employeesagainst whom Disciplinary action has been proposed/ taken {Section 4(2)}


No. of employees against whom disciplinary action has been (i) Pending forMinor penalty or major penalty proceedings.



(ii) Finalised for Minor penalty or major penalty proceedings.



Programmers to advance understanding of RTI(Section 26)


Educational programmes

Periodical educational programme is being done in Accounts Department of ECoR/BBS


Efforts to encourage public authority to participate in these programmes.


 Training of CPIO/APIO

Training of CPIO/APIO is being done by DGM&CPIO from time to time.


Update & publish guidelines on RTI by the Public Authorities concerned.

Update & publish guidelines on RTI is being done by DGM&CPIO from time to time.


Transfer policy and transfer orders {F No.1/6.2011-IR dt.15.4.2013}


Transfer policy and transfer orders[F No. 1/6/2011-IR dt. 15.04.2013]DT.15.4.2013]

Transfer is being made on the basis of the following rules & guidelines:

(a)Railway Board’s letter No E(O)/III-2014/PL/03 dt: 29.08.2014. (copy enclosed)

(b)CPO/ECoR/BBS’s letters No. ECoR/ Pers/R/Transfer/44 dt: 30.06.2014. (copy enclosed)

(c)Dy. FA&CAO(G)/BBS’s letter No. ECoR/BBS/Accts/Admn-NG/IRT/111/ 684 dt: 18.05.2016(copy enclosed)


Source : East Coast Railway CMS Team Last Reviewed : 02-04-2024  

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