| Sl | Subject | Information |
| 1.1 | Particulars of its Organization, Functions and Duties [Section 4(1) (b) (i)] | |
| 1.1.1 | Name and Address of the Organization | Mechanical Department, 3rd floor, South Block, Rail Sadan, Chandrasekharpur-751017 |
| 1.1.2 | Head of the Organization | Pr. Chief Mechanical Engineer |
| 1.1.3 | Vision, Mission and Key Objectives | For working towards maintenance and upkeep of Rolling stock and all allied activities towards facilitating it, Disaster Management, Environment and Housekeeping. |
| 1.1.4 | Function and Duties | To work in tandem with other departments for smooth and efficient working of Railways |
| 1.1.5 | Organization Chart | Annex-(1) |
| 1.1.6 | Any other details the genesis, inception, formation of the department and the HODs from time to time as well as the committees / Commissions constituted from time to time have been dealt | NA |
| 1.2 | Power and Duties of its officers and employees[Section 4(1) (b) (ii)] | |
| 1.2.1 | Powers and Duties of Officers (administrative, Financial and Judicial) | As perModel SOP(https://eastcoastrail.indianrailways.gov.in/uploads/files/1626157778561-Model_SOP_2018.pdf), IREM(https://indianrailways.gov.in/railwayboard/uploads/directorate/establishment/IREM_index.jsp), PR Rules(https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,522) , Duty list (Annex-(2)) |
| 1.2.2 | Power and Duties of other Employees | As above, All staff work within their section as per duties assigned by their respective controlling officer |
| 1.2.3 | Rules / Orders under which powers and duty are derived and | As above |
| 1.2.4 | Exercised | As above |
| 1.2.5 | Work Allocation | As above |
| 1.3 | Procedure Followed in decision making process[Section 4(1) (b) (iii)] | |
| 1.3.1 | Process of decision making Identify key decision making points | Same as 1.2.1 |
| 1.3.2 | Final Decision making Authority | Pr. Chief Mechanical Engineer |
| 1.3.3 | Related Provisions, acts, rules etc | As mentioned in Model SOP, IREM, PR rules |
| 1.3.4 | Time Limit for taking a decisions, if any | As mentioned in Model SOP, IREM |
| 1.3.5 | Channel of Supervision and Accountability | As above |
| 1.4. | Name of discharge of functions [Section 4(1) (b) (iv)] | |
| 1.4.1 | Nature of functions / services Offered | (Annex-(2)) As per duty list (Annex-(2) |
| 1.4.2 | Norms/Standards for functions / service delivery | As per RDSO (https://rdso.indianrailways.gov.in/) guidelines, JPOs |
| 1.4.3 | Process by which these services can be accessed | Via RTI |
| 1.4.4 | Time Limit for achieving the targets | As per RDSO guidelines, JPOs |
| 1.4.5 | Process of redress of grievances | Grievance can be addressed via CPGRAMS portal, Twitter, CleanMyCoach application, Coach-Mitra services, Postal and Physical receipts. Due diligence is accorded towards redressal of grievances. |
| 1.5 | Rules, regulations, instructions manual and records for discharging functions [Section 4(1) (b) (v)] | |
| 1.5.1 | Title and nature of the record/manual / instruction | As per Model SOP, RDSO Guidelines, CAMTECH Manuals |
| 1.5.2 | List of Rules, regulations, instructions manuals and records | As above |
| 1.5.3 | Acts / Rules manuals etc | As above |
| 1.5.4 | Transfer Policy and Transfer Orders | As per establishment guidelines (https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,390) |
| 1.6 | Categories of documents held by the authority under its control [Section 4(1) (b) (vi) ] | |
| 1.6.1 | Categories of documents | Public and confidential (APARs, penalties/chargesheet/tenders under process) |
| 1.6.2 | Custodian of documents / Categories | As per establishment guidelines (https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,390) |
| 1.7 | Boards, Councils, Committees and other Bodies constituted as part of the Public Authority {Section 4(10(b)(viii)} | |
| 1.7.1 | Name of Boards, Council, Committee etc. | Mechanical department participates in ZRUCC,meetings and all such committees as required. |
| 1.7.2 | Composition | GA department is the Nodal office for all such committees |
| 1.7.3 | Dates from which constituted | Information may be sought from GA dept. |
| 1.7.4 | Term/Tenure | As above |
| 1.7.5 | Powers and functions | As above |
| 1.7.6 | Whether their meetings are open to the public? | As above |
| 1.7.7 | Whether the minutes of the meetings are open to the public? | As above |
| 1.7.8 | Place where the minutes if open to the public are available ? | As above |
| 1.8 | Directory of officers and employees { Section 4(1) (b) (ix)} | |
| 1.8.1 | Name and designation | Can be found from ECoR Directory https://eastcoastrail.indianrailways.gov.in/uploads/files/1610967800690-ECoR%20Directory.pdf |
| 1.8.2 | Telephone, fax and email ID | |
| 1.9. | Monthly Remuneration received by officers & employees including system of compensation {Section 4(1)(b) (x)} | |
| 1.9.1 | List of employees with Gross monthly remuneration. | Employees can access their own details through AIMS portal (https://aims.indianrailways.gov.in/IPAS) |
| 1.9.2 | System of compensation as provided in its regulations. | As per Railway Board guidelines. |
| 1.10 | Name, designation and other particulars of public information officers {Section 4(1)(b) (xvi)} | |
| 1.10.1 | Name and designation of the public information officer(PIO), Assistant Public Information Officer(APIO) & Appellate Authority | Information can be found here: (https://eastcoastrail.indianrailways.gov.in/view_section.jsp?id=0,7,331,1420) Address, telephone numbers and email-ID of PIO: Dy.Chief Mechanical Engineer(Dsl & DM), PCME Office, East Coast Railway HQ, Rail Sadan, 3rd Floor (South Block), Chandrasekharpur, Bhubaneswar, Odisha-751017. Telephone number – 8455885411 email-ID – dycmedsldmecor@gmail.com Address, telephone numbers and email-ID of FAA: Chief Motive Power Engineer (Dsl & DM), East Coast Railway HQ, Rail Sadan, 3rd Floor (South Block), Chandrasekharpur, Bhubaneswar, Odisha-751017 Telephone number – 8455885402 email-ID – cmpeecor@gmail.com |
| 1.10.2 | Address, telephone numbers and email ID of each designated official. |
| 1.11 | No. Of employees against whom Disciplinary action has been proposed/ taken {Section 4(2)} | |
| 1.11.1 | No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings. | 3 (as on 03.09.21) |
| 1.11.2 | (ii) Finalised for Minor penalty or major penalty proceedings. | 5 (as on 03.09.21) |
| 1.12 | Programmers to advance understanding of RTI(Section 26) | |
| 1.12.1 | Educational programmes | Refresher training for the staff(artisan and ministerial) is being conducted at BTC/MCSW,DTTC/WAT Div., C&W Training school/Visakhapatnam, MDZTI/Visakhapatnam, MDZTI/Bhubaneswar. Rail Kaushal Vikas Yojana is being carried out for the skill development of unemployed youths at BTC/MCSW. |
| 1.12.2 | Efforts to encourage public authority to participate in these programmes. | Nil |
| 1.12.3 | Training of CPIO/APIO | As per Railway Board guidelines |
| 1.12.4 | Update & publish guidelines on RTI by the Public Authorities concerned. | All information can be found here:- (http://rti.railnet.gov.in/default.asp) |
| 1.13 | Transfer policy and transfer orders {F No.1/6.2011-IR dt.15.4.2013} | |
| 1.13.1 | Transfer policy and Transfer Orders [F No 1/6/2011-IR DT.15.4.2013] | As per establishment guidelines (https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,390) |
