| SL.No | Details of disclosure | Remarks |
| 1 | Organisation and Function |
| 1.1 | Particulars of its organisation,functions and duties[Section 4(1)(b)(i)] |
| 1.1.1 | Name and address of the Organization | Commercial Department Office of the Chief Commercial Manager, East Coast Railway,RailSadan, C S Pur, Bhubaneswar-751017. |
| 1.1.2 | Head of the organization | Principal Chief Commercial Manager |
| 1.1.3 | Vision, Mission and Key objectives | Click here (Annexure-A) |
| 1.1.4 | Function and duties | Click here (Annexure-B) |
| 1.1.5 | Organization Chart | Click here(Annexure-C) |
| 1.1.6 | Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time havebeen dealt | Names of HODs from time to time can be given here |
| 1.2 | Power and duties of its officers and employees[Section 4(1) (b)(ii)] |
| 1.2.1 | Powers and duties of officers (administrative, financial and judicial) | As per Model SOP (eastcoastrail.indianrailways.gov.in>Public Information>Sec4(1)(B) of RTI Act>SOP), IRCM (indianrailways.gov.in>uploads>codesmanual).
|
| 1.2.2 | Power and duties of other employees |
| 1.2.3 | Rules/ orders under which powers and duty are derived and | Do |
| 1.2.4 | Exercised | Do |
| 1.2.5 | Work allocation | Do |
| 1.3 | Procedure followed in decision making process [Section 4(1)(b)(iii)] |
| 1.3.1 | Process of decision making Identify key decision making points | As per Model SOP (eastcoastrail.indianrailways.gov.in>Public Information>Sec4(1)(B) of RTI Act>SOP), IRCM (indianrailways.gov.in>uploads>codesmanual). |
| 1.3.2 | Final decision making authority | Do |
| 1.3.3 | Related provisions, acts, rules etc. | Do |
| 1.3.4 | Time limit for taking a decisions, if any | Do |
| 1.3.5 | Channel of supervision and accountability | Do |
| 1.4 | Norms for discharge of functions[Section 4(1)(b)(iv)] |
| 1.4.1 | Nature of functions/ services offered | As per Model SOP (eastcoastrail.indianrailways.gov.in>Public Information>Sec4(1)(B) of RTI Act>SOP), IRCM (indianrailways.gov.in>uploads>codesmanual). |
| 1.4.2 | Norms/ standards for functions/ service delivery |
| 1.4.3 | Process by which these services can be accessed |
| 1.4.4 | Time-limit for achieving the targets |
| 1.4.5 | Process of redress of grievances | Grievance Redressal MechanismClick here(Annexure-D) |
| 1.5 | Rules, regulations, instructions manual and records for discharging functions[Section 4(1)(b)(v)] |
| 1.5.1 | Title and nature of the record/ manual/instruction. | As per Model SOP (eastcoastrail.indianrailways.gov.in>Public Information>Sec4(1)(B) of RTI Act>SOP), IRCM (indianrailways.gov.in>uploads>codesmanual). |
| 1.5.2 | List of Rules, regulations, instructions manuals and records. | Do |
| 1.5.3 | Acts/ Rules manuals etc. | Do |
| 1.5.4 | Transfer policy and transfer orders | Do |
| 1.6 | Categories of documents held by the authority under its control[Section 4(1)(b) (vi)] |
| 1.6.1 | Categories of documents | Documents are available on Indian Railways Website under different Directorates (Railway Board Directorates) |
| 1.6.2 | Custodian of documents/categories | Each section headed by the Head of the Department (HOD) who is the custodian of all the documents under their respective duty list. |
| SL. N | Details of disclosure | Remarks |
| 1.7 | Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] |
| 1.7.1 | Name of Boards, Council, Committee etc. | NA |
| 1.7.2 | Composition | NA |
| 1.7.3 | Dates from which constituted | NA |
| 1.7.4 | Term/ Tenure | NA |
| 1.7.5 | Powers and functions | NA |
| 1.7.6 | Whether their meetings are open to the public? | No. Available to concerned officers and committee members |
| 1.7.7 | Whether the minutes of the meetings are open to the public? | No |
| 1.7.8 | Place where the minutes if open to the public are available? | No |
| 1.8 | Directory of officers and employees[Section 4(1) (b) (ix)] |
| 1.8.1 | Name and designation | ECoR Directory (eastcoastrail.indianrailways.gov.in>contact us) |
| 1.8.2 | Telephone , fax and email ID |
| 1.9 | Monthly Remuneration received by officers & employees including system of compensation[Section 4(1) (b) (x)] |
| 1.9.1 | List of employees with Gross monthly remuneration | Employees can access their own details through IPAS (Integrated Payroll and Accounting System)/RESS(Railway Employee Self Service) App. All payments are done through NEFT.https://aims.indianrailways.gov.in/IPAS |
| 1.9.2 | System of compensation as provided in its regulations | As per Rly Board guideline |
| 1.10 | Name, designation and other particulars of public information officers[Section 4(1) (b) (xvi)] |
| 1.10.1 | Name and designation of the public information officer (PIO), Assistant Public Information officer (APIO) & Appellate Authority | Shri. Rajagopal, Dy.CCM/PS (PIO) 8455885959 (dyccmpsplg@gmail.com) Shri. R.K.Das, SCM/Catg.(APIO) 8455885993 (ranjanirts@gmail.com) Shri. D.R.Paul, CCM/PS&M (AA) 8455885951 (ccmpspm@ecor.railnet.gov.in) PCCM OFFICE/RAILSADAN/ECOR/BBS
|
| 1.10.2 | Address, telephone numbers and email ID of each designated official. |
| 1.11 | No. Of employees against whom Disciplinary action has been proposed/ taken(Section 4(2)) |
| 1.11.1 | No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings | Nil |
| 1.11.2 | (ii) Finalised for Minor penalty or major penalty proceedings | Nil |
| 1.12 | Programmes to advance understanding of RTI(Section 26) |
| 1.12.1 | Educational programmes | Time to time training programs is being conducted by the CPIO to update rules, Sections and guidelines to the public authorities. |
| 1.12.2 | Efforts to encourage public authority to participate in these programmes |
| 1.12.3 | Training of CPIO/APIO | Training is being done by DGM&CPIO from time to time. |
| 1.12.4 | Update & publish guidelines on RTI by the Public Authorities concerned | It is being done by DGM&CPIO from time to time. |
| 1.13 | Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013] |
| 1.13.1 | Transfer Policy And Transfer Orders[F No. 1/6/2011- IR Dt. 15.4.2013] | As per Railway Board guideline |
| 2 | Budget and Programme | NA |
| 2.1 | Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.[Section4(1)(b)(xi)] |
| 2.1.1 | Total Budget for the public authority | NA |
| SL. No | Details of disclosure | Remarks |
| 2.1.2 | Budget for each agency and plan & programmes | NA |
| 2.1.3 | Proposed expenditures | NA |
| 2.1.4 | Revised budget for each agency, if any | NA |
| 2.1.5 | Report on disbursements made and place where the related reports are available | NA |
| 2.2 | Foreign and domestic tours(F.No. 1/8/2012- IR dt. 11.9.2012) |
| 2.2.2 | Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.- (a) Places visited, (b) The period of visit, (c) The number of members in the official delegation, (d) Expenditure on the visit. | NA |
| 2.2.3 | Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awardedcomprising the names of the suppliers of goods/ services being procured, (c) The works contracts concluded – in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed. | NA |
| 2.3 | Manner of execution of subsidy programme [Section 4(i)(b)(xii)] |
| 2.3.1 | Name of the programme of activity | As per Rly Board guidelines |
| 2.3.2 | Objective of the programme |
| 2.3.3 | Procedure to avail benefits |
| 2.3.4 | Duration of the programme/ scheme |
| 2.3.5 | Physical and financial targets of the programme |
| 2.3.6 | Nature/ scale of subsidy /amount allotted |
| 2.3.7 | Eligibility criteria for grant of subsidy |
| 2.3.8 | Details of beneficiaries of subsidy programme (number, profile etc) |
| 2.4 | Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] |
| 2.4.1 | Discretionary and non-discretionary grants/allocations to State Govt./ NGOs/other institutions | NA |
| 2.4.2 | Annual accounts of all legal entities who are provided grants by public authorities | NA |
| 2.5 | Particulars of recipients of concessions, permits of authorizations granted by the public authority[Section 4(1) (b) (xiii)] |
| 2.5.1 | Concessions, permits or authorizations granted by public authority | Grant of concession to passengers in Rail Fare are governed by instructions issued by Railway Board time to time available on Indian Railways Website indianrailways.gov.in/railwayboard/view_section.jsp C. NA D. NA |
| 2.5.2 | For each concessions, permit or authorization granted - (a) Eligibility criteria, (b) Procedure for getting the concession/ grant and/ or permits of authorizations, (c) Name and address of the recipients given concessions/ permits or authorizations, (d) Date of award of concessions/ permits of authorizations |
SL. No | Details of disclosure | Remarks |
| 2.6 | CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013] | NA |
| 2.6.1 | CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament. | NA |
| 3 | Publicity Band Public interface |
| 3.1.1 | Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens | As per Railway Board Policies and guide lines issues from time to time and Railway Board Directorates. |
| 3.1.2 | Arrangements for consultation with or representation by - (a) Members of the public in policy formulation/ policy implementation, (b) Day & time allotted for visitors,(c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants | Do |
| 3.1.3 | Public- private partnerships (PPP)- Details of Special Purpose Vehicle (SPV), if any | Do |
| 3.1.4 | Public- private partnerships (PPP)- Detailed project reports (DPRs) | Do |
| 3.1.5 | Public- private partnerships (PPP)- Concession agreements. | Do |
| 3.1.6 | Public- private partnerships (PPP)- Operation and maintenance manuals | Do |
| 3.1.7 | Public- private partnerships (PPP) - Other documents generated as part of the implementation of the PPP | Do |
| 3.1.8 | Public- private partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government | Do |
| 3.1.9 | Public- private partnerships (PPP) -Information relating to outputs and outcomes | Do |
| 3.1.10 | Public- private partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.) | Do |
| 3.1.11 | Public- private partnerships (PPP) - All payment made under the PPP project | Do |
| 3.2 | Are the details of policies / decisions, which affect public, informed to them[Section 4(1) (c)] |
| 3.2.1 | Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Policy decisions/ legislations taken in the previous one year | As per Model SOP (eastcoastrail.indianrailways.gov.in>Public Information>Sec4(1)(B) of RTI Act>SOP), IRCM (indianrailways.gov.in>uploads>codesmanual). |
SL. No | Details of disclosure | Remarks |
| 3.2.2 | Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Outline the Public consultation process | Do |
| 3.2.3 | Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Outline the arrangement for consultation before formulation of policy |
| 3.3 | Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)] |
| 3.3.1 | Use of the most effective means of communication - Internet (website) | eascoastrailway.gov.in |
| 3.4 | Form of accessibility of information manual/ handbook[Section 4(1)(b)] |
| 3.4.1 | Information manual/handbook available in Electronic format | Available in East Coast Railway website, Local Time Table & Trains at a glance. |
| 3.4.2 | Information manual/handbook available in Printed format | Do |
| 3.5 | Whether information manual/ handbook available free of cost or not [Section 4(1)(b)] |
| 3.5.1 | List of materials available Free of cost | Available in eastcoastrail.indianrailways.gov.in/indianrailways.gov.in |
| 3.5.2 | List of materials available At a reasonable cost of the medium | NIL |
| 4 | E-Governance |
|
| 4.1 | Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013] |
| 4.1.1 | English | English |
| 4.1.2 | Vernacular/ Local Language | Nil |
| 4.2 | When was the information Manual/Handbook last updated?[F No. 1/6/2011-IR dt 15.4.2013] |
| 4.2.1 | Last date of Annual updation | Latest information in eastcoastrail.indianrailways.gov.in>HQ>commercial |
| 4.3 | Information available in electronic form[Section 4(1)(b)(xiv)] |
| 4.3.1 | Details of information available in electronic form | Model SOP, IRCM available in East Coast Railway website/indianrailways.gov.in |
| 4.3.2 | Name/ title of the document/record/ other information |
| 4.3.3 | Location where available |
| 4.4 | Particulars of facilities available to citizen for obtaining information[Section 4(1)(b)(xv)] |
| 4.4.1 | Name & location of the faculty | Available in east coast railway website |
| 4.4.2 | Details of information made available | Do |
| 4.4.3 | Working hours of the facility | Do |
| 4.4.4 | Contact person & contact details (Phone, fax email) | Do |
| SL. No | Details of disclosure | Remarks |
| 4.5 | Such other information as may be prescribed under Section 4(i) (b)(xvii) |
| 4.5.1 | Grievance redressal mechanism | Click here(Annexure-E) |
| 4.5.2 | Details of applications received under RTI and information provided | RTI cases are received online RTI web portal |
| 4.5.3 | List of completed schemes/ projects/Programmes | NA |
| 4.5.4 | List of schemes/ projects/ programme underway | NA |
| 4.5.5 | Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract | NA |
| 4.5.6 | Annual Report | NA |
| 4.5.7 | Frequently Asked Question (FAQs) | eastcoastrail.indianrailways.gov.in>HQ>commercial |
| 4.5.8 | Any other information such as - (a) Citizen’s Charter, (b) Result Framework Document (RFD),(c) Six monthly reports on the , (d) Performance against the benchmarks set in the Citizen’s Charter | Citizen’s charter available in east coast railway website |
| 4.6 | Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013] |
| 4.6.1 | Details of applications received and disposed | Received & Disposed off 235 in 2024-25 |
| 4.7 | Replies to questions asked in the parliament[Section 4(1)(d)(2)] | A total 90 nos of question received by Commercial Deptt. during FY 2024-25. |
| 4.7.1 | Details of questions asked and replies given | NA |
| 5 | Information as may be prescribed |
|
| 5.1 | Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013] |
| 5.1.1 | Name & details of - (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAAs from 1.1.2015 | (a) Shri. Rajagopal, Dy.CCM/PS (PIO) Shri. D.R.Paul, CCM/PS&M (AA) (b) Annexure-E |
| 5.1.2 | Details of third party audit of voluntary disclosure -(a) Dates of audit carried out , (b) Report of the audit carried out | NA |
| 5.1.3 | Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD - (a) Date of appointment , (b) Name & Designation of the officers | NA |
| 5.1.4 | Consultancy committee of key stake holders for advice on suo-motu disclosure - (a) Dates from which constituted, (b) Name & Designation of theofficers | NA |
| SL. No | Details of disclosure | Remarks |
| 5.1.5 | Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted, (b) Name & Designation of the Officers | NA |
| 6 | Information Disclosed on own Initiative |
|
| 6.1 | Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information |
| 6.1.1 | Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information | Dealt as per under section 4 |
| 6.2 | Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry ofPersonnel, Publ |
| 6.2.1 | Whether STQC certification obtained and its validity | NA |
| 6.2.2 | Does the website show the certificate on the Website? | NA |
