Disclosure of contents of information under section 4 of RTI Act
Sl | Subject | Information | Remarks |
1.1 | Particulars of its Organization, Functions and Duties [Section 4(1) (b) (i)] | | |
1.1.1 | Name and Address of the Organization | EAST COAST RAILWAY, 1stfloor, South Block, Rail Sadan, Chandrasekharpur-751017 | |
1.1.2 | Head of the Organization | Addl. General Manager | |
1.1.3 | Vision, Mission and Key Objectives | Vision: An effective and positive publicity to Railway. Mission: Image building of East Coast Railway. Key Objective: Coverage of Railway activities in all social media, electronics, print and all sorts of media. | |
1.1.4 | Function and Duties | Model SOP, PR Rules | |
1.1.5 | Organization Chart | Attached as Annexure -1 | |
1.1.6 | Any other details the genesis, inception, formation of the department and the HODs from time to time as well as the committees / Commissions constituted from time to time have been dealt | NA | |
1.2 | Power and Duties of its officers and employees[Section 4(1) (b) (ii)] | | |
1.2.1 | Powers and Duties of Officers (administrative, Financial and Judicial) | As perModel SOP,IREM,PR Rules | |
1.2.2 | Power and Duties of other Employees | -do- | |
1.2.3 | Rules / Orders under which powers and duty are derived and | -do- | |
1.2.4 | Exercised | -do- | |
1.2.5 | Work Allocation | -do- | |
1.3 | Procedure Followed in decision making process[Section 4(1) (b) (iii)] | | |
1.3.1 | Process of decision making Identify key decision making points | As perModel SOP,IREM,PR Rules | |
1.3.2 | Final Decision making Authority | -do- | |
1.3.3 | Related Provisions, acts, rules etc | -do- | |
1.3.4 | Time Limit for taking a decisions, if any | As per Model SOP,IREM, PR rules | |
1.3.5 | Channel of Supervision and Accountability | -do- | |
1.4. | Name of discharge of functions [Section 4(1) (b) (iv)] | | |
1.4.1 | Nature of functions / services Offered | As perModel SOP,IREM,PR Rules | |
1.4.2 | Norms/Standards for functions / service delivery | As perModel SOP,IREM, PR rules | |
1.4.3 | Process by which these services can be accessed | As perModel SOP,IREM, PR rules | |
1.4.4 | Time Limit for achieving the targets | As perModel SOP,IREM, PR rules | |
1.4.5 | Process of redress of grievances | As perModel SOP,IREM, PR rules | |
1.5 | Rules, regulations, instructions manual and records for discharging functions [Section 4(1) (b) (v)] |
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1.5.1 | Title and nature of the record/manual / instruction | As perModel SOP,IREM, PR rules | |
1.5.2 | List of Rules, regulations, instructions manuals and records | As perModel SOP,IREM, PR rules | |
1.5.3 | Acts / Rules manuals etc | As perModel SOP,IREM, PR rules | |
1.5.4 | Transfer Policy and Transfer Orders | As perModel SOP,IREM | NA |
1.6 | Categories of documents held by the authority under its control [Section 4(1) (b) (vi) ] | | |
1.6.1 | Categories of documents | APAR | NA |
1.6.2 | Custodian of documents / Categories | Confidential Section Of the General Branch. | |
1.7 | Boards, Councils, Committees and other Bodies constituted as part of the Public Authority {Section 4(10(b)(viii)} | | |
1.7.1 | Name of Boards, Council, Committee etc. | Click here ZRUCC | NA |
1.7.2 | Composition | Click here ZRUCC | NA |
1.7.3 | Dates from which constituted | Click here ZRUCC | NA |
1.7.4 | Term/Tenure | Two years | NA |
1.7.5 | Powers and functions | Click here | NA |
1.7.6 | Whether their meetings are open to the public? | No | NA |
1.7.7 | Whether the minutes of the meetings are open to the public? | No. Available to concerned officers and committee members. | NA |
1.7.8 | Place where the minutes if open to the public are available ? | NA | NA |
1.8 | Directory of officers and employees { Section 4(1) (b)(ix)} | | |
1.8.1 | Name and designation | ECoR directory | |
1.8.2 | Telephone, fax and email ID | |
1.9. | Monthly Remuneration received by officers & employees including system of compensation {Section 4(1)(b)(x)} | | |
1.9.1 | List of employees with Gross monthly remuneration. | Employees can access their own details through IPAS. All payments are done through NEFT.https://aims.indianrailways.gov.in/IPAS | |
1.9.2 | System of compensation as provided in its regulations. | AS per Railway Board guidelines. | |
1.10 | Name, designation and other particulars of public information officers {Section 4(1)(b)(xvi)} | | |
1.10.1 | Name and designation of the public information officer(PIO), Assistant Public Information Officer(APIO) & Appellate Authority | PIO, Sri K. K. Khadanga, CPRO APIO, Sri Nirakar Das, Sr. PRO Appellate Authority, Sri S. Mohapatra, SDGM | |
1.10.2 | Address, telephone numbers and email ID of each designated official. | |
1.11 | No. Of employees against whom Disciplinary action has been proposed/ taken {Section 4(2)} | | |
1.11.1 | No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings. | Nil | |
1.11.2 | (ii) Finalised for Minor penalty or major penalty proceedings. | 01 (Minor Penalty) | |
1.12 | Programmers to advance understanding of RTI(Section 26) | | |
1.12.1 | Educational programmes | Time to time conducted through VC/AC organised by personnel department. | NA |
1.12.2 | Efforts to encourage public authority to participate in these programmes. | NA | |
1.12.3 | Training of CPIO/APIO | As per CIC and Railway Board guidelines | |
1.12.4 | Update & publish guidelines on RTI by the Public Authorities concerned. | RTI Act is uploaded at Railway site. | |
1.13 | Transfer policy and transfer orders {F No.1/6.2011-IR dt.15.4.2013} | | |
1.13.1 | Transfer policy and Transfer Orders [F No 1/6/2011-IR DT.15.4.2013] | As per Railway Board guidelines. |
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2. Budget and Programme
2.1 | Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)] | I.Total Budget for the public authority | Click Here |
II.Budget for each agency and plan and programmes | Click Here |
III.Proposed expenditures | Click Here |
IV.Revised budget for each agency, if any. | Click Here |
V.Report on disbursements made and place where the related reports are available. | Click Here |
2.2 | Foreign and domestic tours [F No. 1/8/2012-IR dt. 11.9.2012] | I.Budget | Click Here |
II. Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department a)Places visited b)The period of visit c)The number of members in the official delegation d)Expenditure on the visit | As per Railway Board guidelines NA |
III. Information related to procurements a)Notice/tender enquires and corrigenda if any thereon. b) Details of the bids awarded comprising the names of the suppliers of goods/services being procured. c)The works contracts concluded – in any such combination of the above and d)The rate / rates and the total amount at which such procurement or works contract is to be executed. | ireps.gov.in & eastcoastrail.indianrailways.gov.in |
2.3 | Manner of execution of subsidy programme [Section 4(i)(b)(xii)] | I.Name of the programme of activity | As per Rly. Board’sPolicies&guidelinesand commercial Manual I and Commercial Manual II |
II.Objective of the programme | As per Rly. Board’sPolicies& guidelines |
III.Procedure to avail benefits | As per Rly. Board’sPolicies& guidelines |
| | IV.Duration of the programme / scheme | NA |
V.Physical and financial targets of the programme | As per Rly. Board’sPolicies& guidelines |
VI.Nature / scale of subsidy / amount allotted | As per Rly. Board’s Policies& guidelines |
VII.Eligibility criteria for grant of subsidy | As per Rly. Board’s Policies& guidelines |
VIII.Details of beneficiaries of subsidy programme (number, profile etc.) | Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II |
2.4 | Discretionary and non-discretionary grants [F No. 1/6/2011-IR dt. 15.04.2013] | I.Discretionary and non-discretionary grants/allocations to State Govt./NGOs/other institutions | NA |
II.Annual accounts of all legal entities who are provided grants by public authorizes. | NA |
2.5 | Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xii)] | I. Concessions, permits or authorizations granted by public authority. | Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II |
II. For each concessions, permit or authorization granted a)Eligibility criteria b)Procedure for getting the concession / grant and /or permits of authorizations c)Name and address of the recipients given concessions/permits or authorizations d)Date of award of concession/permits of authorizations | Board’sPolicies &guidelinesand commercial Manual I and Commercial Manual II |
2.6 | CAG & PAC paras [F No. 1/6/2011-IR dt. 15.04.2013] | CAG and PAC paras and the action taken reports (ARTs) after these have been laid on the table of both houses of the parliament. | NA |
3. Publicity Band Public Interface
S.No. | Item | Details of Disclosure | REMARKS |
3.1 | Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No. 1/6/2011-IR dt. 15.04.2013] | Arrangement for consultation with or representation by the members of the public. I.Relevant acts, Rules, Forms and other documents which are normally accessed by citizens | Railway Board Directorates
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II. Arrangements for consultation with or representation by a)Members of the public in policy formulation / policy implementation b)Day and time allotted for visitors c)Contact details of Information and Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants | ZRUCC, DRUCC As per Railway Board |
Public – private partnerships (PPP) I. Details of Special Purpose Vehicle (SPV), if any | As per Railway Board Policies and guide lines issues from time to time. |
II.Detailed project reports (DPRs) |
III.Concession agreements. |
IV.Operation and maintenance manuals | As per Railway Board Policies and guide lines issues from time to time. |
V.Other documents generated as part of the implementation of the PPP. | -DO- |
VI.Information relating to fees, tolls, or the other kinds of revenues that may becollected under authorization from the government | -DO- |
VII.Information relating to outputs and outcomes | -DO- |
VIII.The process of the selection of the private sector party (concessionaire etc.) | -DO- |
IX.All payment made under the PPP project | -DO- |
3.2 | Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)] | Public all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive. | eastcoastrail.indianrailways.gov.in |
I.Policy decisions/legislations taken in the previous one year | click here for RB Guideline |
II.Outline the Public consultation process | click here for RB Guideline |
III.Outline the arrangement for consultation before formulation of policy | click here for RB Guideline |
3.33 | Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)] | Use of the most effective means of communication I.Internet (website) | eastcoastrail.indianrailways.gov.in |
3.34 | Form of accessibility of information manual / handbook [Section 4(1)(b)] | information manual/handbook available in I. Electronic format | Click Here |
II. Printed format | |
3.35 | Whether information manual /handbook available free of cost or not [Section 4(1)(b)] | List of materials available I. Free of cost | Yes |
II. At a reasonable cost of the medium | Free of cost |
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4.E. Governance.
4.1 | Language in which Information Manual / Handbook Available [F No. 1/6/2011-IR dt. 15.04.2013] | English | English |
Vernacular / Local language/Hindi | |
4.2 | When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt. 15.04.2013] | Last date of Annual updation | Latest Information |
4.3 | Information available in electronic form [Section 4(1)(b)(xiv)] | I.Details of information available in electronic form. | click here for codes and manual |
II.Name/title of the document/record/other information | click here |
III.Location where available | click here |
4.4 | Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)] | I.Name and location of the faculty | click here |
II.Details of information made available | click here |
III.Working hours of the facility | 24 hour |
| | IV.Contact person and contact details (Phone, fax, email) | NA |
4.5 | Such other information as may be prescribed under section [Section 4(1)(b)(xvii)] | I.Grievanceredressal mechanism | Helpline 139 |
II.Details of applications received under RTI and information provided | Online RTI web portal. |
III.List of completed Schemes/projects/Programmes | NA |
IV.List of schemes/ projects / programme underway | NA |
V.Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract. | NA |
VI.Annual Report | |
VII.Frequently Asked Question (FAQs) | Click here |
VIII.Any other information such as a)Citizen’s Charter | Citizen Charter |
b)Result Framework Document (RFD) | -DO- |
c)Six monthly reports on the | -DO- |
d)Performance against the benchmarks set in the Citizen’s Charter. | -DO- |
4.6 | Receipt & Disposal of RTI applications & appeals [F No. 1/6/2011-IR dt. 15.04.2013] | I.Details of applications received and disposal | Click here |
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| | II.Details of appeals received and orders issued | Click here |
4.7 | Replies to questions asked in the parliament [Section 4(1)(d)(2)] | Details of questions asked and replies given. | NA |
5. Information as may be prescribed
5.1 | Such other information as may be prescribed [F No. 1/2/2016-IR dt. 17.08.2016, [F No. 1/6/2011-IR dt. 15.04.2013] | I.Name& details of a)Current CPIOs & FAAs b)Earlier CPIO & FAAs from 1.1.2015 | a) Click here b) Click here |
II.Details of third party audit of voluntary disclosure a)Dates of audit carried out b)Report of the audit carried out | NA |
III.Appointment of Nodal Officers not below the rank of joint Secretary / Additional HoD a)Date of appointment b)Name & Designation of the officers | Click here |
IV.Consultancy committee of key stake holders for advice on suo-motu disclosure a)Dates of appointment b)Name & Designation of the officers | NA |
V.Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI a)Dates from which constituted b)Name & Designation of the Officers | NA |
6. Information Disclosed on own Initiative
6.1 | Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information | | Dealt as per under section 4 |
6.2 | Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India) | I.Whether STQC certification obtained and its validity. II.Does the website show the certificate on the Website? | NA
NA |
