Sl

Subject

Information

1.1

Particulars of its Organization,

Functions and Duties [Section 4(1) (b) (i)]

1.1.1

Name and Address of the Organization

Mechanical Department, 3rd floor, South Block, Rail Sadan, Chandrasekharpur-751017

1.1.2

Head of the Organization

Pr. Chief Mechanical Engineer

1.1.3

Vision, Mission and Key Objectives

For working towards maintenance and upkeep of Rolling stock and all allied activities towards facilitating it, Disaster Management, Environment and Housekeeping.

1.1.4

Function and Duties

To work in tandem with other departments for smooth and efficient working of Railways

1.1.5

Organization Chart

Annex-(1)

1.1.6

Any other details the genesis, inception, formation of the department and the HODs from time to time as well as the committees

/ Commissions constituted from time to time have been dealt

NA

1.2

Power and Duties of its officers and employees[Section 4(1) (b) (ii)]

1.2.1

Powers and Duties of Officers (administrative, Financial and Judicial)

As perModel SOP(https://eastcoastrail.indianrailways.gov.in/ecor-view/HQ/Head%20Quarter/1626157778561-Model_SOP_2018.pdf), IREM(https://indianrailways.gov.in/railwayboard/uploads/directorate/establishment/IREM_index.jsp), PR Rules(https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,522)

, Duty list (Annex-(2))

1.2.2

Power and Duties of other Employees

As above, All staff work within their section as per duties assigned by their respective controlling officer

1.2.3

Rules / Orders under which powers and duty are derived and

As above

1.2.4

Exercised

As above

1.2.5

Work Allocation

As above

1.3

Procedure Followed in decision making process[Section 4(1) (b) (iii)]

1.3.1

Process of decision making Identify key decision making points

Same as 1.2.1

1.3.2

Final Decision making Authority

Pr. Chief Mechanical Engineer

1.3.3

Related Provisions, acts, rules etc

As mentioned in Model SOP, IREM, PR rules

1.3.4

Time Limit for taking a decisions, if any

As mentioned in Model SOP, IREM

1.3.5

Channel of Supervision and Accountability

As above

1.4.

Name of discharge of

functions [Section 4(1) (b) (iv)]

1.4.1

Nature of functions / services Offered

(Annex-(2))

As per duty list (Annex-(2)

1.4.2

Norms/Standards for functions / service delivery

As per RDSO (https://rdso.indianrailways.gov.in/)

guidelines, JPOs

1.4.3

Process by which these services can be accessed

Via RTI

1.4.4

Time Limit for achieving the targets

As per RDSO guidelines, JPOs

1.4.5

Process of redress of grievances

Grievance can be addressed via CPGRAMS portal, Twitter, CleanMyCoach application, Coach-Mitra services, Postal and Physical receipts. Due diligence is accorded towards redressal of grievances.

1.5

Rules, regulations, instructions manual and records for discharging functions

[Section 4(1) (b) (v)]

1.5.1

Title and nature of the record/manual / instruction

As per Model SOP, RDSO Guidelines, CAMTECH Manuals

1.5.2

List of Rules, regulations, instructions manuals and records

As above

1.5.3

Acts / Rules manuals etc

As above

1.5.4

Transfer Policy and Transfer Orders

As per establishment guidelines (https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,390)

1.6

Categories of documents held by the authority under its control [Section

4(1) (b) (vi) ]

1.6.1

Categories of documents

Public and confidential (APARs, penalties/chargesheet/tenders under process)

1.6.2

Custodian of documents / Categories

As per establishment guidelines (https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,390)

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority {Section 4(10(b)(viii)}

1.7.1

Name of Boards, Council, Committee etc.

Mechanical department participates in ZRUCC,meetings and all such committees as required.

1.7.2

Composition

GA department is the Nodal office for all such committees

1.7.3

Dates from which constituted

Information may be sought from GA dept.

1.7.4

Term/Tenure

As above

1.7.5

Powers and functions

As above

1.7.6

Whether their meetings are open to the public?

As above

1.7.7

Whether the minutes of the meetings are open to the public?

As above

1.7.8

Place where the minutes if open to the public are available ?

As above

1.8

Directory of officers and employees {

Section 4(1) (b) (ix)}

1.8.1

Name and designation

Can be found from ECoR Directory https://eastcoastrail.indianrailways.gov.in/ecor-view/HQ/Head%20Quarter/1610967800690-ECoR%20Directory.pdf

1.8.2

Telephone, fax and email ID

1.9.

Monthly Remuneration

received by officers & employees

including system of compensation

{Section 4(1)(b) (x)}

1.9.1

List of employees with Gross monthly

remuneration.

Employees can access their own details through AIMS portal (https://aims.indianrailways.gov.in/IPAS)

1.9.2

System of

compensation as provided in its

regulations.

As per Railway Board guidelines.

1.10

Name, designation and other

particulars of public information officers

{Section 4(1)(b) (xvi)}

1.10.1

Name and designation of the public

information

officer(PIO), Assistant Public Information

Officer(APIO) & Appellate Authority

Information can be found here: (https://eastcoastrail.indianrailways.gov.in/view_section.jsp?id=0,7,331,1420)

Address, telephone numbers and email-ID of PIO:

Dy.Chief Mechanical Engineer(Dsl & DM),

PCME Office, East Coast Railway HQ, Rail Sadan, 3rd Floor (South Block), Chandrasekharpur, Bhubaneswar, Odisha-751017.

Telephone number – 8455885411

email-ID – dycmedsldmecor@gmail.com

Address, telephone numbers and email-ID of FAA:

Chief Motive Power Engineer (Dsl & DM),

East Coast Railway HQ, Rail Sadan, 3rd Floor (South Block), Chandrasekharpur, Bhubaneswar, Odisha-751017

Telephone number – 8455885402

email-ID – cmpeecor@gmail.com

1.10.2

Address, telephone numbers and email ID of each designated

official.

1.11

No. Of employees against whom Disciplinary action

has been proposed/ taken {Section

4(2)}

1.11.1

No. of employees against whom disciplinary action has been (i) Pending for

Minor penalty or major penalty proceedings.

3 (as on 03.09.21)

1.11.2

(ii) Finalised for Minor penalty or major penalty proceedings.

5 (as on 03.09.21)

1.12

Programmers to advance

understanding of RTI(Section 26)

1.12.1

Educational programmes

Refresher training for the staff(artisan and ministerial) is being conducted at BTC/MCSW,DTTC/WAT Div., C&W Training school/Visakhapatnam, MDZTI/Visakhapatnam, MDZTI/Bhubaneswar. Rail Kaushal Vikas Yojana is being carried out for the skill development of unemployed youths at BTC/MCSW.

1.12.2

Efforts to encourage public authority to participate in these programmes.

Nil

1.12.3

Training of CPIO/APIO

As per Railway Board guidelines

1.12.4

Update & publish guidelines on RTI by the Public Authorities concerned.

All information can be found here:- (http://rti.railnet.gov.in/default.asp)

1.13

Transfer policy and transfer orders {F No.1/6.2011-IR

dt.15.4.2013}

1.13.1

Transfer policy and Transfer Orders [F No 1/6/2011-IR

DT.15.4.2013]

As per establishment guidelines (https://indianrailways.gov.in/railwayboard/view_section.jsp?id=0,1,304,366,390)

2.1

Budget allocated to

each agency including all plans, proposed

expenditure and reports ondisbursements made etc. [Section 4(1)(b) (xi)]

I.Total Budget for the publicauthority

Budget allocated and expenditures  Annex-4

II.Budget for each agencyand plan and programmes

Refer to above

III.Proposed expenditures

Refer to above

IV.Revised budget for eachagency, ifany.

NA

V.Reportondisbursementsmade andplace wheretherelated reports are

available.

Refer to 2.1(item-1)

2.2

Foreignand

domestic tours [F No. 1/8/2012-IR dt. 11.9.2012]

I.Budget

NA

II. Foreign and domestic

Tours by ministries and officials of the rank of Joint Secretarytothe Government and above, as well as the heads of the Department

a)Places visited

b)The period of visit

c)The number of members in the officialdelegation

d)Expenditure on the visit

NA

III. Information related to

procurements

a)Notice/tender enquires and corrigenda if any thereon.

b)Details of the bids awarded comprising the names of the suppliers of goods/servicesbeing procured.

c)The works contracts concluded – in any such combination of the above and

The rate / rates and the total amount at which suchprocurement or works contract is to be executed.

The public is requested to approach concerned unit/department for any particular information related to procurement. Limited information is available on IREPS website (https://www.ireps.gov.in/)

2.3

Mannerof

executionof subsidy programme [Section 4(i)(b) (xii)]

I.Name of the programmeof activity

No such program is under way

II.Objectiveofthe

programme

As above

III.Proceduretoavailbenefits

As above

IV.Durationofthe

programme / scheme

As above

V.Physicalandfinancialtargets of the programme

As above

VI.Nature / scale of subsidy/ amount allotted

As above

VII.Eligibilitycriteriafor

grant of subsidy

As above

VIII.Detailsofbeneficiariesof subsidy programme (number,profile etc.)

As above

2.4

Discretionaryand

non-discretionary grants[FNo.

1/6/2011-IRdt.

15.04.2013]

I.Discretionaryandnon-

discretionary grants/allocations to State Govt./NGOs/other institutions

NA

II.Annual accounts of alllegal entities who

Areprovidedgrantsby public authorizes.

NA

2.5

Particulars

recipients

concessions, permits

authorizations grantedby

I. Concessions, permits orauthorizationsgrantedby publicauthority.

NA

II.Foreachconcessions,

permitorauthorization

NA

2.6

CAG & PAC paras

[F No. 1/6/2011-IR dt. 15.04.2013]

CAG and PAC paras andthe action taken reports (ARTs) after these have been laid on the table of both houses of the parliament.

Compliance is being sent to GA dept./ECoR.

S.No.

Item

Details of Disclosure

REMARKS

3.1

Particularsfor

any arrangement for consultation withor

representation by the members of the public in relation to the formulation of policyor

implementation there of [Section 4(1)(b)(vii)]

[F No.1/6/2011-

IRdt.

15.04.2013]

Arrangement for consultation

with or representation by the members of the public.

I.Relevant acts, Rules, Forms and other documents which are normally accessed by citizens

Arrangement managed by GA dept of ECoR

II. Arrangements for

consultation with or representation by

a)Members of the public in policy formulation / policy implementation

b)Day and time allotted for visitors

Contact details of Information and Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

Mechanical department participates by ZRUCC meetings at Zonal level. Meeting is under preview of GA dept/ECoR.

Information related to the items (a), (b), (c) are being sent to GA dept. (Nodal Dept.) of ECoR.

Public – private partnerships

(PPP)

I. Details of Special Purpose Vehicle (SPV), if any

NA

II.Detailedprojectreports

(DPRs)

III.Concession agreements.

IV.Operationand

maintenance manuals

Are being supplied by Railway Board, CAMTECH and RDSO/Lucknow

V.Other documents generatedas part of the implementation of the PPP.

NA

VI.Informationrelatingtofees, tolls, or theother kinds of revenues that maybecollectedunder authorization from the government

NA

VII.Informationrelatingto

outputs and outcomes

NA

VIII.Theprocessofthe

selection of the private sectorparty(concessionaire etc.)

NA

IX.All payment made underthe PPP project

NA

3.2

Are the detailsof

policies/

decisions, which affect public, informed to them [Section 4(1)(c)]

Public all relevant facts while

Formulatingimportant policies or announcing decisions which affect public to make the process more interactive.

NA

I.Policy decisions/legislations

taken in the previous one year

NA

II.OutlinethePublic

consultation process

NA

III.Outlinethearrangement

for consultation before formulation of policy

NA

3.33

Dissemination of

information

widely and in such form and manner which is easily accessible to the public [Section 4(3)]

Use of the most effective

means of communication I.Internet (website)

May refer to ECoR website-(https://eastcoastrail.indianrailways.gov.in/)

3.34

Formof

accessibilityof information manual/

handbook

[Section 4(1)(b)]

information manual/handbook

available in

I. Electronic format

All manual/handbook published by RDSO(https://rdso.indianrailways.gov.in/) and CAMTECH (https://rdso.indianrailways.gov.in/)

II. Printed format

May be printed from above

3.35

Whether

information manual

/handbook

available free of cost or not [Section 4(1)(b)]

List of materials available

I. Free of cost

May refer to material published by RDSO(https://rdso.indianrailways.gov.in/) and CAMTECH (https://rdso.indianrailways.gov.in/)

II. At a reasonable cost of the

medium

Free from above sources

4.1

Languageinwhich

InformationManual/ HandbookAvailable[FNo.1/6/2011-IRdt.

15.04.2013]

English

English

Vernacular / Local language/Hindi

4.2

When was the information

Manual/Handbook last updated? [F No. 1/6/2011- IR dt. 15.04.2013]

Last date of Annual updation

May refer to (https://indianrailways.gov.in/railwayboard/view_section.jsp?lang=0&id=0,1,304,366)

4.3

Informationavailablein

electronic form [Section 4(1)(b)(xiv)]

I.Details of information available in electronic form.

May refer to (https://indianrailways.gov.in/railwayboard/view_section.jsp?lang=0&id=0,5,377)

II. Name /title of the document / record / other information

May refer above

III.Location where available

As above

4.4

Particulars of facilities

I.Name and location of the faculty

May refer to (https://indianrailways.gov.in/railwayboard/view_section.jsp?lang=0&id=0,5,377)

II. Details of information made

As in above

III.Working hours of the facility

All the time

IV.Contact person and contact details (Phone, fax, email)

NA

4.5

Such other information as may be prescribed under section [Section 4(1)(b) (xvii)]

I.Grievance redressal mechanism

General Public including Train passengers lodge their grievances through Railmadad website/app and also through email/letters to Ministry of Railways/GM/AGM or through online in website portals of PMO (PMOPG), DARPG/CPGRAMS etc.

All grievances were successfully disposed

Helpline 139

II. Details of applications received under RTI and information provided

GA/ECoR is the nodal office

III.List of completed

Schemes/projects/Programmes

Refer above

IV.Listofschemes/projects/

programme underway

Refer above

V.Details of all contracts entered into including name of the contractor, amount of contract and  period of completion of contract.

Refer above

VI.Annual Report

Refer above

VII.FrequentlyAskedQuestion

(FAQs)

NA

VIII.Any other information such as

a)Citizen’s Charter

Refer to here (https://eastcoastrail.indianrailways.gov.in/view_section.jsp?lang=0&id=0,5,1051,1052)

b)ResultFrameworkDocument

(RFD)

-do-

c)Six monthly reports on the

d)Performanceagainstthe

benchmarkssetintheCitizen’s Charter.

-do-

4.6

Receipt & Disposal of RTI

applications & appeals [F No. 1/6/2011-IR dt. 15.04.2013]

Details of applications received and disposal

May inquire with GA dept./ECoR

I.Details of appeals received and

Orders issued

May inquire with GA dept./ECoR

4.7

Replies to questions asked in the parliament [Section

4(1)(d)(2)]

Details of questions asked and replies given.

May inquire with GA dept./ECoR

5.1

Suchotherinformationas

may be prescribed [F No. 1/2/2016-IRdt.

17.08.2016,[FNo.1/6/2011-Idt.

15.04.2013]

I.Name& details of

a)Current CPIOs &FAAs

EarlierCPIO&FAAsfrom 1.1.2015

https://eastcoastrail.indianrailways.gov.in/ecor-view/HQ/Head%20Quarter/1626690905328-Current%20CPIO.pdf

https://eastcoastrail.indianrailways.gov.in/ecor-view/HQ/Head%20Quarter/1626690792584-earlierCPIO.pdf

II.Details of third party audit ofvoluntary disclosure

a)Dates of audit carried outReport of the audit carried out

NA

III.Appointment of Nodal Officers

not below the

rank of joint Secretary / Additional HoD

a)Date of appointment

Name&Designationofthe officers

May refer here:

(https://eastcoastrail.indianrailways.gov.in/ecor-view/HQ/Head%20Quarter/1626680902315-nodal%20officer.%20T%20Audit.pdf)

IV.Consultancy committee of keystake holders

for advice on suo-motu disclosure a)Dates of appointment

b)Name&Designationofthe officers

NA

V.Committee of PIOs/FAAswithrich experience

in RTI to identify frequently sought information

under RTI

a)Dates from which constitutedName&Designationofthe Officers

NA

6.1

Item / information

disclosed so that public have minimum resort to use of RTI Act to obtain information

Dealtas mentioned

under section 4

6.2

Guidelines for Indian

Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of OfficeProcedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)

I.WhetherSTQCcertification

obtained and its validity.

II.Doesthewebsiteshowthe certificate on the

Website?